Free Painter & Decorator Quote Template

A good quote does more than state a price. It sets clear expectations, shows your professionalism and helps the client understand exactly what they are paying for. This free painter and decorator quote template shows you what a professional decorating quotation should include.

Once you know what a strong quote looks like, you can create your first branded quote in minutes with Trade Assist — no handwritten notes, no Word documents, no mental maths.

What to Include in a Decorating Quote

A professional decorator quote should include your business name and contact details, the client name and site address, a clear project title, the date the quote was prepared and a valid-until date. It should also state the proposed start date and estimated duration.

Include a room-by-room breakdown of the work — room name, surface type and condition, number of coats, paint product, and the labour and material costs for each room. Finish with the subtotal, any VAT, the total, and the deposit required.

Example Quote Structure

A clear structure helps the client compare like-for-like and trust your pricing. A typical Trade Assist quote includes: a cover page with your logo, an executive summary, the scope of work, a room-by-room breakdown, what is included, what is excluded, pricing and deposit, terms and conditions, and a why-choose-us section.

Stating what is excluded is just as important as stating what is included. It prevents scope creep and protects your profit if the client assumes work that was not quoted.

Tips for Professional Quotes

Be specific about surfaces and preparation. Note the condition of walls and woodwork and any prep work included, such as filling, sanding or priming. Vague quotes lead to disputes; specific quotes build trust.

Set clear payment terms and a deposit requirement. State when the balance is due — for example, on completion — so there is no ambiguity about when you get paid.

Common Quoting Mistakes to Avoid

The most common quoting mistakes are forgetting the ceiling, underestimating the number of coats, ignoring surface condition, and not allowing for prep work. Each of these eats into your profit or causes arguments with the client.

Trade Assist calculates all of this automatically from the room dimensions and your settings, so your quotes are accurate and consistent every time — and you never forget the ceiling.

Create Your First Quote Free with Trade Assist

Now you know what a professional quote should include, you can create one in minutes with Trade Assist. Add your rooms and dimensions, and the software calculates the paint, labour and totals automatically, then produces a branded PDF proposal.

Send it via the online client portal for one-click approval, and convert it to a job and invoice when the client says yes. Start free today with no card required.

Frequently Asked Questions