Invoicing Software for Painters & Decorators

Getting paid on time is what keeps a decorating business healthy. Yet many painters and decorators still write invoices by hand or in a generic document that was never designed for the trade — then wait weeks for payment they have to chase.

Trade Assist is invoicing software built specifically for UK painters and decorators. It turns an approved quote into a branded invoice in one click, tracks payment status automatically, and lets you invoice from your phone the moment a job finishes.

Create Professional Decorating Invoices

Trade Assist generates branded invoice PDFs with your logo, business details, payment terms and a clear breakdown of the work completed. Line items use language your clients understand — room names, surfaces, coats and materials — not generic accounting jargon.

Add your own terms and conditions, set payment due dates and request deposits. VAT is calculated automatically if you are VAT-registered.

Customer and Job Information in One Place

Every invoice is linked to a client record and a job, so you have a complete history of who you have invoiced, for what, and whether they have paid. When a past client calls for another job, their full history is at your fingertips.

Store client contact details, access notes and job preferences alongside their quotes, jobs and invoices — a CRM built for decorators, not a generic contact list.

Payment Tracking That Keeps Cash Flow Clear

Track payment status on every invoice — Unpaid, Partially Paid or Paid. See your total outstanding and overdue balance at a glance, so you always know your cash flow position and who owes you money.

Record deposits and partial payments. The remaining balance on every job is tracked automatically, and the AI Email Writer can draft a professional payment reminder when an invoice is overdue.

Quote-to-Invoice Workflow in One Click

The most common invoicing task for decorators is converting an approved quote into a final invoice. Trade Assist does this with a single click — all client details, pricing and line items carry over automatically, with no re-keying.

Adjust the invoice if the scope changed during the job — add extra materials, remove items that were not needed, or add variation work. The quote and invoice stay linked for a complete audit trail.

Professional Presentation on Any Device

Invoices sent the same day a job finishes are paid significantly faster. Trade Assist is mobile-first, so you can create and send a branded invoice from your phone on site before you leave the property.

Clients view their invoice via the online portal, see clear payment instructions and can download a PDF if they need one. No more lost email attachments.

Frequently Asked Questions