Invoice Management for Decorators
Create branded invoices, track payment status and get paid faster with automated chasing and online payment links.
Getting paid is the most important part of running a decorating business — yet it is the part many decorators struggle with most. Late payments, forgotten invoices and awkward chase-ups can cripple your cash flow and leave you working for free.
Trade Assist takes the pain out of invoicing. Create professional, branded invoices in seconds, track exactly who has paid and who has not, and send polite but firm reminders automatically. Your clients get a clear, professional invoice with everything they need to pay you promptly.
From the initial invoice to the final payment, every step is tracked and managed in one place. No more wondering whether a client has paid. No more digging through emails to find an invoice number. Just clean, professional invoicing that gets you paid on time, every time.
See Invoice Management in Action
Watch a 2-minute demo of how invoice management works in Trade Assist
Start Free TrialKey Benefits
Get paid faster
Professional invoices with clear payment terms, due dates and online payment options encourage prompt payment.
Never forget an invoice
See all outstanding invoices at a glance with payment status tracking. Know exactly who owes you and how much.
Look professional
Branded invoices with your logo, business details and payment terms build trust and reinforce your brand.
Automatic chasing
Set up automatic reminders for overdue invoices. Polite, professional and consistent — no awkward phone calls.
Convert quotes in one click
Turn an approved quote into a branded invoice instantly. All details carry over — no re-keying required.
Track every payment
Mark invoices as unpaid, partially paid or paid. See your outstanding balance and recent payments at a glance.
Features
Branded invoice PDFs
Generate professional invoice PDFs with your logo, business details, payment terms and VAT breakdown.
Payment status tracking
Every invoice is tracked as Unpaid, Partially Paid or Paid. See your full outstanding balance in one dashboard.
Online invoice portal
Share a secure link so clients view their invoice online, see payment instructions and download a PDF.
Automatic reminders
Schedule polite reminder emails for overdue invoices. Customise the message and timing to suit your business.
Deposit collection
Request deposits on quotes and invoices. Set a percentage and the deposit amount is calculated automatically.
VAT handling
Set your VAT rate and every invoice calculates the VAT amount, net total and gross total automatically.
How It Works
Create or convert
Create a new invoice from scratch or convert an approved quote with one click.
Add payment terms
Set the payment due date, deposit requirement and any custom terms and conditions.
Send and track
Email the invoice or share the online portal link. Track payment status and send reminders if needed.
Frequently Asked Questions
Can I convert a quote into an invoice?
Yes. Once a client approves a quote, you can convert it into a branded invoice with a single click. All client details, pricing and project information carry over automatically — no re-keying required.
Does it handle VAT?
Yes. Set your VAT rate in your settings and every invoice calculates the net amount, VAT amount and gross total automatically. You can also store your VAT registration number.
Can clients pay online?
The online invoice portal displays your payment instructions clearly, including bank transfer details. Full online card payments are available through our payment integrations.
Can I set different payment terms?
Yes. You can set a payment due date on every invoice, request deposits with a custom percentage, and add your own terms and conditions text.
Does it send reminders for overdue invoices?
Yes. You can send reminder emails for overdue invoices directly from the dashboard. The reminders are professional and polite, helping you get paid without awkward conversations.
Can I see how much I am owed?
Yes. The invoice dashboard shows your total outstanding balance, partially paid invoices and recent payments, so you always know your cash flow position.
Related Features
Quoting Software
Create professional, branded quotes in minutes with automatic paint calculations, room-by-room measurements and AI-assisted proposals.
Payment Tracking
Track every invoice and payment. See who has paid, who is overdue and your full cash flow at a glance.
Customer Portal
Give clients a professional online portal to view quotes, approve work and pay invoices. No login required.
AI Email Writer
Write professional client emails in seconds. Quotes, follow-ups, reminders and thank-yous — all written for you.