Payment Tracking for Decorators
Track every invoice and payment. See who has paid, who is overdue and your full cash flow at a glance.
Cash flow is the difference between a decorating business that thrives and one that struggles. If you do not know who has paid and who has not, you are flying blind.
Trade Assist tracks every invoice and payment in one place. See your total outstanding, your overdue invoices and your recent payments — all on one clear dashboard.
Deep Dive: Payment Tracking
Cash flow is the single biggest challenge for small trade businesses. You can be fully booked, turning work away and still struggle to pay your own bills if your clients are slow to pay. The problem is rarely that clients will not pay — it is that decorators do not have a clear system for tracking who owes what and when.
Trade Assist Payment Tracking gives you that system. Every invoice is tracked from the moment it is sent until the moment it is paid. You see your total outstanding balance, your overdue invoices and your recent payments in one clear dashboard. No more guessing whether you can afford to order materials. No more discovering three months later that a client never paid their invoice.
The deposit tracking feature is particularly valuable for decorators. Many jobs require a deposit to cover materials, but tracking who has paid and who has not is easy to get wrong. Trade Assist records deposits against each invoice, calculates the remaining balance and shows you exactly what is still outstanding — so you never start a job without confirming the deposit has been received.
For decorators who want to understand their business, the payment dashboard is also a diagnostic tool. If your outstanding balance is growing, it might mean your payment terms are too generous or your follow-up process is too slow. If certain clients are consistently late, you can identify them and adjust your terms. Data like this turns payment tracking from a chore into a business improvement tool.
See Payment Tracking in Action
Watch a 2-minute demo of how payment tracking works in Trade Assist
Start Free TrialKey Benefits
Know your cash flow
See exactly how much you are owed and by whom. Make informed decisions about your business.
Catch overdue invoices
See at a glance which invoices are overdue. Follow up before it becomes a problem.
Track partial payments
Record deposits and partial payments. Know exactly what is still outstanding on every job.
Features
Payment dashboard
See your total outstanding, overdue and recently paid amounts in one clear view.
Invoice status tracking
Every invoice is tracked as Unpaid, Partially Paid or Paid.
Deposit tracking
Record deposits and see the remaining balance on every job.
How It Works
Send invoices
Create and send invoices as normal. They appear on your payment dashboard.
Track payments
Mark invoices as paid or partially paid as money comes in.
See your cash flow
View your dashboard to see exactly who owes you and how much.
Frequently Asked Questions
Can I track partial payments?
Yes. Mark an invoice as Partially Paid and record the amount. The remaining balance is tracked automatically.
Can I see overdue invoices?
Yes. The payment dashboard highlights overdue invoices so you can follow up promptly.
Can I set automatic payment reminders?
Yes. You can send reminder emails for overdue invoices directly from the dashboard. The reminders are professional and polite, designed to encourage payment without damaging the client relationship.
Can I export my payment data for accounting?
Yes. Your invoice and payment data can be exported, and if you use an accounting integration like Xero or QuickBooks, payments can be synced automatically — no manual data entry required.
What happens when a client pays a deposit?
Mark the invoice as Partially Paid and record the deposit amount. The system calculates the remaining balance automatically, so you always know what is still outstanding on every job.
Can I see my payment history over time?
Yes. The payment dashboard shows recent payments and outstanding balances. For longer-term trends, the Business Analytics feature tracks your revenue and payment patterns over months and years.
Related Features
Invoice Management
Create branded invoices, track payment status and get paid faster with automated chasing and online payment links.
Quoting Software
Create professional, branded quotes in minutes with automatic paint calculations, room-by-room measurements and AI-assisted proposals.
Customer Portal
Give clients a professional online portal to view quotes, approve work and pay invoices. No login required.
Expense Tracking
Track business expenses by job. Materials, fuel, subcontractors and equipment — all in one place.